91夯先生

91夯先生 Contract Leads

Scope

Description

The Hamstead Hall Academy Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.

The trust consists of two schools based in the North-West Birmingham area which are:

1) Hamstead Hall Academy, a secondary school with around 1200 pupils.

2) Grestone Academy, a primary school with around 380 pupils.

Aims of the Service and Tender

The key aims of the tender are to:

- Provide a high standard of cleaning

- Deliver the cleaning services with consistency - good quality assurance systems in place

- Good communication at local and operations manager level with the Trust - two-way communication

- Daily interaction with the School representative at each site

- Develop an effective method of handing over any special needs and comments on a daily basis

- A Contractor that adopts a flexible and proactive approach to all Trust activities.

- Cleaners to work the hours that best suit the needs of the School and maximise the work completed

- A Contractor that operates using the optimum level of staffing.

Training and development of the teams at the School

This does not imply that this is not happening now - these are the aims of the contract.

The Trust work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the Trust impacts upon the teaching and learning that goes within the Trust. The Trust expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

Total value (estimated)

• 拢1,200,000 excluding VAT
• 拢1,440,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 4 December 2026 to 3 December 2029
• Possible extension to 3 December 2031
• 5 years

Description of possible extension:

The contract will be awarded for a three-year duration with the option of two additional one-year extensions.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKG31 - Birmingham

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

3 September 2026, 5:00pm

Tender submission deadline

16 September 2026, 5:00pm

Submission address and any special instructions

Tenders to be submitted on the Red Box Tender Portal: /

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

2 October 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

HAMSTEAD HALL ACADEMY TRUST

• Companies House: 08528845
• Public Procurement Organisation Number: PBHY-4244-VVQQ

Hamstead Hall Academy Craythorne Avenue

Birmingham

B20 1HL

United Kingdom

Email: postbox [at] hamsteadhall.com

Region: UKG31 - Birmingham

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RED BOX CONSULTANCY SERVICES LIMITED

Summary of their role in this procurement: Consultant supporting with the Procurement Process

• Companies House: 05126781
• Public Procurement Organisation Number: PDBY-5265-PHLM

1 Innisfree Close

North Yorkshire

HG2 8PL

United Kingdom

Email: admin [at] redboxcs.com

Website:

Region: UKE22 - North Yorkshire CC

Contact organisation

Contact RED BOX CONSULTANCY SERVICES LIMITED for any enquiries.